PMO Manager (Ghana based)

Start Date

July '22

Location

Accra (Partly Remote)

Reports to

CEO

Key Relationships

Senior Leadership (SLT)

Type

Full Time - Fixed Term Employment

Salary

₵6,000 - ₵10,000 monthly (depending on experience)

Status

Open for Applications | Closing date: 15th Jul 2022 | Ghana Residents only

Role Purpose

We are looking for a dedicated individual to join our international team as a PMO Manager. The responsibilities of the PMO Manager include managing the day-to-day activities in the Project Management Office, providing guidance on PMO policies and processes, overseeing project management staff, and collaborating with other department leaders to develop projects and programs.

To be successful as a PMO Manager, you should demonstrate strong leadership and communication skills. You should be able to support Programs and Operations colleagues in planning, organising, and directing internal projects and external programs from A-Z. Ultimately, a great PMO Manager should be well organized and able to work under pressure.

Reporting to our Senior Leadership Team (SLT), you will work in setting a standard to how projects are managed at Foundervine and monitor their progress accordingly.

Your Responsibilities:

Project Design and Management

- Establishing a new PMO at Foundervine and managing the PMO team members and activities
- Work collaboratively with other departments and team members to bring programs and projects in on time and on budget
- Develops, maintains, and manages detailed project plans, action item registers, and major milestone timelines for all assigned projects
- Planning project management, including setting deadlines, prioritising tasks, and assigning team members to various deliverables
- Create and improve project management tools, policies and procedures and ensure consistent use across the team
- Manages all assigned projects to completion ensuring on-time delivery, meeting of budgetary demands, and maintaining overall project ownership
- Continuously evaluating projects to ensure they are meeting company standards, adhering to budgets, and meeting deadlines.

Leadership

- Ability to lead on and take responsibility for development and delivery of quarterly Objective and Key Results (OKRs) cycle, working collaboratively across departments to achieve successful outcomes
- Personable, proactive, professional and able to demonstrate full commitment to exceptional customer care and service in all activities. Work as a key member of the team and acts as a single point of contact for project status
- Ability to communicate and interact in an exemplary manner at all levels of the organisation
- Focus on client relationships and impact on customer success
- Provide a consultative eye on all projects supplying templates, best practices, training, access to information, and lessons learned from other projects
- Create and improve project management tools, policies and procedures and ensure consistent use across the team
- With support from the Senior Leadership Team, lead in helping colleagues across the organisation build a new mindset and skillset through coaching and upskilling
- Analysing financial data, including project budgets, risks, and resource allocation
- Providing financial reports and budget outlines to the Senior Leadership Team

Key Competencies:

- Project Management: At least three years of relevant project management or PMO management experience. Strong program / PMO / project management and solution delivery skills in various methodologies (waterfall, Agile, etc.) with management experience. Strong skills in creating and maintaining project and program plans, including risks, actions, issues, dependencies. Project Management Professional (PMP) Certification, PRINCE2 or similar formal qualification required

- Operations Management: Strong operations management capability demonstrated through extensive previous and current industry roles. Experience of managing a PMO office. Experience of managing the complete lifecycle of a project

- Leadership, People Management & Coaching: Leading by example, setting direction and supporting colleagues. Line management or team leadership experience

- Strategic Thinking and Planning: Ability to develop, implement and review key business processes

- Project Coordination & Time Management: Ability to work under pressure, prioritise and manage projects to meet strict deadlines. Experience of defining and delivering benefits realisation for projects and program

- Research: Conducts market research and competitive analysis. Provides research and assistance to leadership in the development and design of new projects

- Communicating and Influencing: Excellent interpersonal, written and verbal communication skills. Diplomatic ability to influence others at all levels of the organisation. Ability to competently mediate disagreements and negotiate agreeable resolutions

- Delivering Results: Dynamic self-starter and able to work independently, with own initiative to achieve agreed aims and objectives and find creative solutions to problems

- Collaborative: Ability to build consensus and relationships among managers, partners, and team members. Strong and demonstrated ability to build lasting relationships with key stakeholders

- Cultural Sensitivity: Adaptable and sensitive to work in different cultural contexts

Benefits

- A strong commitment to personal and professional development – with an individual annual training budget.
- Access to dozens of events and training sessions delivered by some of world’s leading experts.
- Peer Recognition Scheme

Application Link:

Job Applicant Privacy Notice 

As part of any recruitment process, Foundervine collects and processes personal data relating to job applicants. We are committed to being transparent about how we collect and use that data and to meet our data protection obligations.

What information does Foundervine collect?

Foundervine collects a range of information about you.
This includes:
- your name, address and contact details, including email address and telephone number;
- details of your qualifications, skills, experience and employment history;
- whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process; and
- information about your entitlement to work in the UK;

Foundervine collects this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.

Foundervine will also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that it is doing so.

Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

Why does the organisation process personal data?
Foundervine need to process data to take steps at your request prior to entering into a contract with you. We may also need to process your data to enter into a contract with you. In some cases, Foundervine need to process data to ensure that it is complying with its legal obligations. For example, we are required to check a successful applicant's eligibility to work in the UK before employment starts.

Foundervine has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment, and decide to whom to offer a job. Foundervine may also need to process data from job applicants to respond to and defend against legal claims.

For some roles, Foundervine is obliged to seek information about criminal convictions and offences. Where the organisation seeks this information, it does so because it is necessary for us to carry out our obligations and exercise specific rights in relation to employment. Foundervine will not use your data for any purpose other than the recruitment exercise for which you have applied.

Who has access to data?
Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the recruiting team and interviewers involved in the recruitment process. We will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment. Foundervine will then share your data with former employers to obtain references for you. Foundervine will not transfer your data outside the European Economic Area.

How does Foundervine protect data?
Foundervine takes the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

For how long does Foundervine keep data?
If your application for employment is unsuccessful, Foundervine will hold your data on file for 12 months after the end of the relevant recruitment process. At the end of that period your data is deleted or destroyed. If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.